“Where are we with this client?”
You scroll through WhatsApp and three Excel tabs.
Every client has a stage, and the whole story is on one record: notes, documents, who did what.
CRM for small teams
Outgrown your spreadsheet? Move to a CRM – we'll do the moving.
Clients, documents, stages and invoices in one place, and everyone on your team can see who's handling what.
Elena RuizDocuments
Hotel AlamedaSubmitted
Café LumenApproved
Sound familiar?
The moments when a spreadsheet stops keeping up, and what changes after the move.
“Who's handling this one?”
Two people called the same client. Nobody called the other one.
Each client is assigned to someone, and you can see who's looking after whom.
“Where's the passport copy?”
Somewhere in someone's email. Or on their phone.
Documents live on the client's record, and only your team can open them.
“Which partner sent us this client?”
Nobody remembers, and the partner is asking.
Partner leads arrive marked with who sent them, and you review each one before it becomes a client.
Switch without stopping work
No migration weekend and no contract. A real person sets you up, and your spreadsheet stays where it is until you're ready to let it go.
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1
Tell us about your business
Start your free 30 days and tell us what you keep in your spreadsheet today.
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2
We set you up
We bring your clients over from Excel and set up your stages, fields and staff access.
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3
Work as usual
Work your clients in Kyllo CRM and keep Excel open for now. If it's not for you, your spreadsheet is still there.
Built for teams that work client by client
Gestorías, accountants, lawyers Clients, paperwork and partner referrals in one place.
Relocation and estate agents Every move or deal, stage by stage.
Travel agencies Travellers' documents and who has paid, in one place.
Beauty salons and cosmetologists Each client's history and a note after every visit.
Psychologists and coaches Sessions, notes and documents only your team sees.
Tutors and online schools Students, groups, lessons and payments.
Designers and agencies Projects from brief to delivery.
Renovation, cleaning, events Every job from quote to sign-off.
One price, however many of you there are
Most CRMs charge per user, so every new hire makes the bill bigger. Kyllo is €29 a month for the whole company, or €299 a year. Add people whenever you need to.
VAT not included
- No limit on clients
- Every feature from day one
- Servers in the EU
- Spreadsheet import included
- Private documents
- No passwords to leak
Your columns. Your labels. Your stages.
Your spreadsheet is set up the way you work. So is this.
- Custom fieldsText, numbers, dates, yes/no and amounts, shown as columns in your list.
- TagsGroup clients by project or season, and see what each tag brought in.
- Your own wordsName your stages, and call your clients whatever you call them.
| Client | Stage | Balance | Since |
|---|---|---|---|
| Hotel Alameda | Active client | €1,240.00 | Mar 2024 |
| Café Lumen | In collection | €3,610.50 | Jan 2023 |
| Northside Bakery | Closed | €0.00 | Sep 2025 |
Balance and Since are fields this business added itself.
Invoices are here too
Send an invoice from the client's record and see straight away who has paid and who hasn't. Your own numbering, a PDF and a link the client opens without an account, in EUR, USD, GBP or CAD.
Questions people ask before switching
How do the 30 free days work?
You work in Kyllo with every feature and your real clients. We bring your spreadsheet over and set up your stages. After 30 days you choose monthly or yearly and pay in the Subscription tab of your account. If it's not for you, nothing is charged.
Who sets everything up?
A person from our team. Message us on WhatsApp or Telegram, or write to [email protected].
Do I have to move everything at once?
No. Start with one client and keep your spreadsheet for as long as you like.
Is my data private?
Each business's data is kept separate, and our servers and database are in the EU. Documents are only shown to your team, and you sign in with an email link or a passkey, so there's no password to steal.
Does it work on my phone?
Yes, in your phone's browser. An iPhone app is on the way.
What if I decide to leave?
Your data is yours. We keep it for 30 days after you cancel and export everything free of charge on request.
Want the full list? See every feature.
Bring your spreadsheet.
We'll take it from there.
Your first 30 days are free. Tell us how you work today and we'll set you up ourselves.
Try free for 30 days